E-Recruitment is coming to Macquarie

Macquarie University is currently spending around $500,000 per year on recruitment, mainly using the print media for advertising. Applications are received in hard copy format that are then bundled and forwarded to selection panels for reviewing applications, candidate selection, and replying to unsuccessful applicants.

The New Macquarie On-line Recruitment System (MORS)

In 2004 Human Resources undertook a comprehensive market scan of electronic recruitment systems. These systems allow electronic lodgement of applications and review by selection panels. Based on our specifications, short-listed providers were invited to present comprehensive details of their systems.

Towards the end of 2004, NGA.net was selected as the system provider. NGA.net is a privately owned, Melbourne based company, a leading web-based e-recruitment software supplier to more Australian Top 500 companies and government organisations than any other vendor.

What are the expected benefits?

• Cost-saving of newspaper based advertisements
• Creates a central ‘hub’ for all recruitment with one easy access portal where the job seeker and recruiter can be connected and communicate with each other with the benefit of automation
• Increased reach of the internet, yielding far greater number of applications for every job vacancy, simply due to the decreased cost, increased reach and ease of application created by the internet job boards and online forms
• Improved candidate care - not only more effective sourcing of applicants, but also through managing applications and responding to applicants through the internet
• Streamlined recruitment processes and assistance to selection panels

‘Talent warehousing’, a feature which can be added to our ‘suite’ of modules at a later stage

How does it work?

The system will act as a comprehensive, interactive database for all applicants for positions within the University. ‘Advertisements’ will be placed on this database with a link to the University website; there will also be a link to SEEK. Advertisements in the traditional print media can still be placed, but can be very brief, becoming ‘pointers’ to the website.

Applications can be as simple as name, email address, CV and a statement addressing the selection criteria, or, we can ask applicants a series of on-line questions to assist with the short-listing process. Applications can be ‘zipped’ into a file and forwarded to Selection Panels, reducing the need to print off multiple copies, and applicants can easily be contacted by either automated or manual emails, reducing the need for hard copy letters

What will it look like?

The On-line Recruitment site will look similar to our current Positions Vacant page.

Applicants will be asked to complete a simple registration process, capturing their name and e-mail address. They will be e-mailed a password, for which they can log in to apply for future positions. If an applicant forgets their password, they only need to enter their e-mail address and it will be sent to them.

How will it help Managers/Selection Panels?

If desired, Managers / Selection Panels will be able to include on-line questions and obtain or score answers on-line to assist with the short-listing process. It allows for Panel Members to have their own login and to conduct their own screening. Training will be provided in the use of the system.

When will it be available?

We are planning on going ‘live’ shortly. For any new jobs to be advertised, we will be contacting you to see if there are any questions that could be asked which will make the short-listing process easier. We will also be asking you to provide advertising details and job descriptions in electronic format, and to provide us with the names of your Selection Panel members.

If you are interested in learning more now, please call or e-mail Gaby Laudams in Human Resources.

Gaby Laudams
Human Resources
Ext: 9725
e-mail: gaby.laudams@mq.edu.au