Intending to apply for Promotion

Intending to apply for Promotion?
There are important changes to the application procedure in 2006

Summary

Applications are to be submitted via the Macquarie University Online Recruitment System – refer to the Human Resources website for further details
Closing date: 28 April 2006
Advise your Dean now if you intend to apply
Timetable for interviews (where required)

Applications for promotion are invited to the levels of Lecturer, Senior Lecturer and Associate Professor for the 2006 round with a closing date of Friday 28 April 2006. Applications are now lodged online through the Macquarie University Online Recruitment System (similar to applications for vacant positions). You will be able to commence your application online now. In some cases, the promotions committee may ask for additional information without requiring an interview.

Timetable

This year, promotions committees will meet as shown in the following timetable. If the committees decide that an interview will assist their assessment of your application, interviews will be scheduled within these timeframes. You will be contacted if an interview is requested.

Closing date for applications	28 April 2006
Preliminary meetings of Promotions Committees:
Lecturer	31 May 2006
Senior Lecturer	30 May 2006
Associate Professor	29 May 2006
Promotions Committees meet and interview (where required)
Lecturer	14-16 June 2006
Senior Lecturer	19-23 June 2006
Associate Professor	26-30 June 2006
Final Meetings and interview (where required)
Lecturer	2-4 August 2006
Senior Lecturer	7-11 August 2006
Associate Professor	14-18 August 2006

Your Application

Your application will consist of the following:

Your online application All the questions that were previously on the hard-copy application form have been built into the online application form. The online form provides space for your answers to the questions and allows you to attach documents.
When you first sign on to the online application system you will be assigned a username and password. The system allows you to ‘preview’ the application form, to start your application, save your incomplete application, and return to it at a later stage for completion if required. Your application is accepted as ‘completed’ when you press the final ‘submit’ button; you will then receive an e-mail confirmation that your application has been successfully lodged.
Your Teaching and Research Portfolio – you will need to forward one only clearly labelled folder/binder (including your name, and the level you are applying for) to Human Resources by the closing date.
The Dean’s assessment is a separate document that the Dean needs to complete, provide a copy to you, and forward to Human Resources, preferably in electronic format. The template is available from our website at http://www.pers.mq.edu.au/Forms/22/index.html

Deans’ assessments of Lecturer and Senior Lecturer applications should be sent to Gaby Laudams, e-mail gaby.laudams@mq.edu.au
Deans’ assessments of Associate Professor applications should be sent to Sue Verdich, e-mail sue.verdich@mq.edu.au

Referees Reports - referees need to e-mail an electronic copy of their report as shown below. The template is available from our website at http://www.pers.mq.edu.au/Forms/22/index.html

Lecturer and Senior Lecturer referees’ reportsshould be e-mailed to gaby.laudams@mq.edu.au or alternatively sent to confidential fax (61 2) 9850 9748 addressed to Ms Gaby Laudams, Secretary, Promotions Committee (Lecturer and Senior Lecturer), Human Resources, Macquarie University, NSW 2109, Australia.
Associate Professor referees’ reports should be e-mailed to sue.verdich@mq.edu.au or alternatively sent to confidential fax (61 2) 9850 9748 addressed to Ms Sue Verdich, Secretary, Promotions Committee (Associate Professor), Human Resources, Macquarie University, NSW 2109, Australia.

Application Procedure

Applicant	Before you start your preparations, please refer to the Macquarie University Enterprise Agreement 2003-2006 at http://www.pers.mq.edu.au/Enterprise/ea0306/index.html Section 9.01 for information on promotion, and Attachment 2: Academic position classification standards.
Applicant	Refer to your Discipline Profile at http://www.pers.mq.edu.au/PMH/22/profiles/index.html
Applicant	Attend the information seminars offered by the Centre for Professional Development on ‘Applying for Promotion’ and ‘Developing an Academic Portfolio’, on 14 and 16 March 2006 (please contact CPD for further details and/or enrolment).
Applicant	Let your Dean know as soon as possible that you intend to apply; they have a role in the process.
Applicant	Contact your referees and inform them of the timetable.
Applicant	Collect and prepare evidence in support of application.
Applicant	Access Human Resources website and register in the online application system for username and password.
Applicant	Preview the online application form and print a copy to prepare the content of your application. Note: Any attachments to the application should be in Word format ending with .doc or in .pdf format.
Applicant	Fill in the online application form and attach your documents. You can save an incomplete application and return to it later to continue as many times as required. Even when fully completed, do not ‘submit’ your application at this stage, but do print a copy for discussion with your Dean before finalisation. When you are satisfied that you have reached the stage where you can finalise your application, click on ‘submit your application now’ in the online system , before or on the closing date. You will receive an e-mail acknowledgement that your application has been lodged.
Applicant	Print a copy of your application for your records and a copy for the Dean. Ask your Dean to complete the Dean’s Assessment Form by the closing date.
Dean	Review the application, complete the Dean’s Assessment Form and e-mail it to: gaby.laudams@mq.edu.au for Lecturer and Senior Lecturer applications sue.verdich@mq.edu.au for Associate Professor applications, by the closing date.
Applicant	Contact your referees and request that their reports be e-mailed to: gaby.laudams@mq.edu.au for Lecturer and Senior Lecturer applications sue.verdich@mq.edu.au for Associate Professor applications. Alternatively, reports can be sent to confidential fax on (612) 9850 9748.
Applicant	Deliver one copy (folder/binder) of your Academic Portfolio to Human Resources, clearly labelled with your name and the level you are applying for, by the closing date.
Applicant	Attend for interview with nominee if requested by the Committee

If you have any queries about the process or lodging your online application, please contact Gaby Laudams (ext. 9725) or Sue Verdich (ext. 9701).

Click here to contact Human Resources for help with this website
http://www.hr.mq.edu.au/
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